Data Privacy

Data Privacy

We take the protection of your data very seriously and handle your personal data confidentially and in accordance with data privacy laws as well as this data privacy statement.

Name and contact of the responsible person:
Responsible for data processing:
Berlin-Institute for Population and Development
represented by Catherina Hinz
Schillerstr. 59
10627 Berlin
Phone: +49 30-22 32 48 45
E-Mail: info@berlin-institut.org

1. General data privacy statement

We only collect and use personal data of our users insofar as it is necessary for the provision of a functional website and our content and services. Our website can be used without registration. When you visit the website, the name of the accessed file, the date, and time are recorded on the server for statistical purposes, but these data cannot be directly traced back to you personally. Personal data, particularly your name, address and email address are collected on a voluntary basis. None of your data are transmitted to third parties without your consent. The data is usually only transferred to third countries if you have given your consent.

2. Processing of personal data

We collect and process personal data for the purposes of sending invitations to events held by the Berlin Institute for Population and Development (BI), providing general information regarding BI publications and creating and sending event-related BI documents (user-related data) or processing requests or orders of publications. You may visit our website without providing personal details. Personal data are only recorded when you voluntarily disclose them to us when you register for an event, fill out a contact or order form or register for our newsletter or the media distribution list. Personal data collected during the use of our website (usage data) are collected by means of Matamo.

3. Data deletion and storage time

We process and store your personal data for as long as it is necessary and needed to fulfill the respective purpose, or as long as it is provided for by legal regulations and retention obligations. If the storage purpose is no longer given or a prescribed storage period expires, we will delete your personal data. You can revoke your consent to data processing at any time.

4. Your rights

You have fundamental rights to disclosure, rectification, deletion, restriction, data portability, revocation and objection. If you believe that the processing of your data represents a violation of your data privacy rights or that your data privacy claims are being infringed upon in some other manner, you can file a complaint with the regulatory authorities. In Berlin, this is the Berliner Beauftragte für Datenschutz und Informationsfreiheit. Should you have any questions regarding the collection, processing, or use of your personal data or regarding the access, rectification, blocking or deletion of your data and the revocation of prior consent, please contact us at datenschutz@berlin-institut.org

5. Contacting us

Should you contact us by filling out a form on the website or by email, the data you enter are collected for the purpose of processing your request and archived in accordance with existing laws. These data will not be transmitted to third parties without your consent.

6. Contact person for data privacy

For questions relating to the collection, processing, or use of your personal data or regarding access, notification, blocking or deletion of data as well as the revocation of prior consent, please contact datenschutz@berlin-institut.org.

7. Newsletter

Our free newsletter DEMOS informs you regularly by email about demographic changes and their effects on politics, development, economy and society. You will only receive our newsletter if you register separately. We use the so-called double opt-in procedure to register for our newsletter. This means that after you have given us your e-mail address, we will send you a confirmation e-mail to the e-mail address you have given, in which we ask you to confirm that you wish to receive the newsletter. If you do not confirm this within 24 hours, your registration will be automatically deleted.

The data you enter here will only be used to personalize and send the newsletter and will not be passed on to third parties. The data is protected in our CleverReach account at www.cleverreach.com/de and stored in compliance with data protection regulations. An order processing contract according to GDPR was concluded with CleverReach. The storage serves the sole purpose of being able to send you the newsletter. The data processing for the purpose of sending the newsletter takes place in accordance with Art. 6 Para. 1 S. 1 lit. a GDPR based on your voluntarily given consent. By submitting the data, you have entered, you consent to the data processing. By registering, you consent to the newsletter being used to inform you about current publications by the Berlin Institute and other written contributions.

Furthermore, when you register for the newsletter and confirm your e-mail address, we save your IP address, the date and time of entry in order to prevent misuse of your personal data, as well as the user-agent / browser, operating system, the unsubscribe ID and the status of the registration (presubscribed or subscribed ). The only mandatory information for sending the newsletter is the email address. The provision of further, separately marked, information is voluntary and is used only to personalize the newsletter. These data will also be completely deleted if you withdraw your consent.

Sie können sich jederzeit aus dem Newsletter heraus abmelden oder Ihre Einwilligung jederzeit per E-Mail an veranstaltungen@berlin-institut.org widerrufen. Ihre Daten werden nach Beendigung des Newsletter-Empfangs innerhalb von 1 Monat gelöscht, sofern der Löschung keine gesetzlichen Aufbewahrungspflichten entgegenstehen.

8. Media distribution list / press newsletter

Our free media distribution list informs you about topics of national and / or international demography. We send out invitations to press conferences and press releases. You will receive our press newsletter by registering separately. We use the so-called double opt-in procedure to register for our newsletter. This means that after you have given us your e-mail address, we will send you a confirmation e-mail to the e-mail address you have given, in which we ask you to confirm that you wish to receive the newsletter. If you do not confirm this within 24 hours, your registration will be automatically deleted.

The data you enter here will only be used to personalize and send the newsletter and will not be passed on to third parties. The data is protected in our CleverReach account at www.cleverreach.com/de and stored in compliance with data protection regulations. An order processing contract according to GDPR was concluded with CleverReach. The storage serves the sole purpose of being able to send you the newsletter. The data processing for the purpose of sending the newsletter takes place in accordance with Art. 6 Para. 1 S. 1 lit. a GDPR based on your voluntarily given consent. By submitting the data, you have entered, you consent to the data processing. By registering, you consent to the newsletter being used to inform you about current publications by the Berlin Institute and other written contributions.

Furthermore, when you register for the newsletter and confirm your e-mail address, we save your IP address, the date and time of entry in order to prevent misuse of your personal data, as well as the user-agent / browser, operating system, the unsubscribe ID and the status of the registration (presubscribed or subscribed ). The only mandatory information for sending the newsletter is the email address. The provision of further, separately marked, information is voluntary and is used only to personalize the newsletter. These data will also be completely deleted if you withdraw your consent.

Sie können sich jederzeit aus dem Newsletter heraus abmelden oder Ihre Einwilligung jederzeit per E-Mail an veranstaltungen@berlin-institut.org widerrufen. Ihre Daten werden nach Beendigung des Newsletter-Empfangs innerhalb von 1 Monat gelöscht, sofern der Löschung keine gesetzlichen Aufbewahrungspflichten entgegenstehen.

9. Participation in events and press conferences

If you register for an event or press conference, we collect and process your personal data only in connection with the respective event, for example to register participants or to inform about the course of the event. We collect your name, email address and, if applicable, the institution. You can revoke your registration at any time or object to the storage of your data.

10. Order of publications

If you order one or more publications, we collect and process your personal data only to process the respective order. We record names, billing and delivery addresses as well as e-mail addresses and store this data in accordance with statutory retention requirements.

11. Data security

We use technical and organizational tools to secure our website and other systems against the loss, destruction, access, alteration or transmission of your data by unauthorized persons. All data in our registration and contact forms are encrypted using SSL. Our safeguards were established in line with recognized standards, meaning the personal data you have disclosed are safeguarded as effectively as possible, including after we have received them. Nevertheless, no means of transmitting data over the internet and no storage method is one hundred percent secure.

12. Liability for linking

Our website contains links to external third-party websites over whose content we have no influence. Therefore, we cannot accept any liability for this external content. The respective provider or operator of the pages is always responsible for the content of the linked pages. The linked pages were checked for possible legal violations at the time they were linked. No illegal content was found at the time the link was created. Permanent monitoring of the content of the linked pages is not reasonable without concrete evidence of a violation of the law. If we become aware of legal violations, we will remove such links immediately.

13. Automated decision making and profiling

There is no automated decision including profiling according to Art. 22 GDPR.

14. Data privacy statement for cookies

Our website uses cookies. These are small text files that allow user-specific information to be stored on the user’s device while he or she is using the website. Cookies serve in particular to determine user frequency and user numbers as well as to analyze how the site is used, which then allows us to make our services more attractive to users. Cookies remain stored on your device after you close your browser session and can be accessed when you visit the website again. Should you not wish this to happen, you should configure your browser to refuse to accept cookies.

15. Data protection declaration for web analysis with Matomo

The web analysis (also known as "range measurement") is used to evaluate the flow of visitors to our online offer and can measure behavior, interests or demographic information about visitors, such as include age or gender, as pseudonymous values. With the help of the range analysis we can e.g. recognize at which time our online offer or its functions or content are used most often or invite you to reuse. We can also understand which areas need optimization.

Further information
In addition to web analysis, we can also use test procedures to e.g. to test and optimize different versions of our online offer or its components.

For these purposes, so-called user profiles can be created and stored in a file (so-called "cookie") or similar processes can be used for the same purpose. This information can contain e.g. content viewed, websites visited and elements and technical information used there, like the browser used, the computer system used and information on usage times. If users have consented to their location data being collected, this can also be processed, depending on the provider.

The IP addresses of the users are also saved. However, we use an IP masking process (i.e. pseudonymization by shortening the IP-address) to protect users. In general, no clear user data (such as e-mail addresses or names) are stored in the context of web analysis, A / B testing and optimization, but pseudonyms. This means that we and the providers of the software used do not know the actual identity of the users, but only the information stored in their profiles for the purposes of the respective procedures.

Notes on legal bases: If we ask users for their consent to the use of third-party providers, the legal basis for processing data is consent. In this context, we would like to draw your attention to the information on the use of cookies in this data protection declaration.

Processed data types: usage data (e.g. websites visited, interest in content, access times), meta / communication data (e.g. device information, IP addresses).

Affected persons: users (e.g. website visitors, users of online services).

Purposes of processing: Range measurement (e.g. access statistics, recognition of returning visitors), tracking (e.g. interest- / behavior-related profiling, use of cookies), visitor action evaluation, profiling (creation of user profiles).

Security measures: IP masking (pseudonymization of the IP address).

Legal basis: Consent (Art. 6 Para. 1 S. 1 lit. a GDPR), legitimate interests (Art. 6 Para. 1 S. 1 lit. f. GDPR).

Use of Matomo

We use Matomo as a web analysis tool. The information generated by the cookie about your use of this website is only stored on our server and is not passed on to third parties. The web analysis / range measurement takes place in self-hosting.

Deletion of data: The cookies are stored for a maximum of 13 months.

Objection option: Users can object to the processing of their data by Matomo at any time with effect for the future by deselecting "Matomo" in the cookie settings if these are activated. In this case, the opt-in cookie is deleted from the range measurement in your browser, which means that Matomo no longer collects any session data. You can also revoke your consent for the future at any time.

16. Data privacy statement for Twitter

Our website uses functions provided by Twitter, Inc., 1355 Market St, Suite 900, San Francisco, CA 94103, USA. If you access our website with Twitter plugins, a connection is made between your browser and Twitter’s servers. Data is transmitted to Twitter during this process. If you own a Twitter account, this data can be connected to your account. If you do not wish this data to be associated with your Twitter account, please log out of your Twitter account before visiting our website. Interactions, particularly clicking on a “re-tweet” button, are also transmitted to Twitter. You can also revoke your consent for the future at any time. You can find out more at https://twitter.com/privacy.

17. Data privacy statement for Facebook

Our website uses functions provided by Facebook, Inc., 1 Hacker Way Menlo Park, California 94025, USA. If you access our website with Twitter plugins, a connection is made between your browser and Facebook’s servers. Data is transmitted to Facebook during this process. If you own a Facebook account, this data can be connected to your account. If you do not wish this data to be associated with your Facebook account, please log out of your Twitter account before visiting our website. Interactions are also transmitted to Facebook. You can also revoke your consent for the future at any time. You can find out more https://www.facebook.com/privacy

18. Data privacy statement relating to the application and use of the functions of the collecting agency WORT (VG WORT)

Our website integrates tracking pixels. A tracking pixel is a miniature graphic that is embedded into internet webpages in order to generate a logfile and a logfile analysis for statistical evaluation. The integrated tracking pixels support the Scalable Central Measuring System (SCMS) of the collecting agency WORT (VG Wort).

The Scalable Central Measuring System is operated by INFOnline GmbH, Forum Bonn Nord, Brühler Str. 9, 53119 Bonn.

The Scalable Central Measuring System serves to provide statistical indexes which calculate the probability that texts will be copied. The embedded tracking pixels allow the collecting agency WORT to determine if and when our website is visited and by how many users, and which content is accessed.

The data produced by the Scalable Central Measuring System are collected anonymously. In order to recognize repeat users to a website when recording visitor numbers, either a so-called session cookie – in other words, a type of signature – is set, which is comprised of various automatically transmitted information, or alternative methods are used. The user’s IP address is only collected and processed in an anonymized form. At no time is the user identified.

As described above, you can prevent our website setting cookies at any time by activating the appropriate settings in your internet browser, thus permanently prohibiting the setting of cookies. By activating these settings in your browser, you would also prevent INFOnline from setting a cookie on your IT system. Additionally, cookies previously set by INFOnline can be deleted using an internet browser or other software application.

Furthermore, you have the possibility of declining and preventing via INFOnline the collection of data generated when you visit this website as well as its processing by INFOnline. To do so, click on the opt-out button found at the link optout.ioam.de, which will set an opt-out cookie on your IT system. Should you delete the cookies on your system after opting out of this process, you will have to click on the link again and once again set an opt-out cookie.

Setting an opt-out cookie, however, may prevent you from using our website to its full extent.

The applicable data protection regulations of INFOnline can be found at www.infonline.de/datenschutz/

19. Data protection statement for the use of the donation form of the Bank für Sozialwirtschaft

On our website we offer users the opportunity to make online donations. Should the visitor make use of this opportunity, the data entered into the corresponding form are submitted to us and stored. The form is provided by the Bank für Sozialwirtschaft AG (BFS). The data entered to carry out the donation transaction are immediately transmitted via an encrypted SSL connection to the BFS as well as to the technical service provider contracted by the BFS to create the donation form. No data is transmitted to a third party. The following data are collected in the form:

Full name (last name, first name) including form of address (title and company name are optional); address (street, house number, city, postal code, country); email address; bank data (IBAN); donation data (donation recipient, sum, intended use, and whether a donation receipt is requested).

Should a donation receipt be desired, we use the data to produce and deliver the corresponding receipt.

We need to collect this data in order to carry out the donation transaction. The user’s email address is required to confirm the receipt of the donation. The data may not be used for other purposes. The legal basis for handling the data is Art. 6 Para. 1 lit. b of the GDPR.

At the moment that the form is sent, the user’s IP address is also stored. We use the IP address to prevent any misuse of the donation form. The IP address is used to prevent fraud and unauthorized transactions harming third parties. The legal basis for the handling of the data is Art. 6 Para. 1 lit. f of the GDPR.

The data are deleted as soon as they are no longer required for the purpose for which they were collected. In the case of bank data, this is immediately after receipt of the donation. The address data are only stored for the purposes of producing and sending a donation receipt should one be desired; all other entered data are stored in line with fiscal obligations for retaining data. These data are not available for other uses, however. The IP address additionally collected during the transaction process is deleted after a period of seven days.

The user can withdraw his or her permission to process these data at any time. We would like to point out, however, that should the user choose to do so, the donation can no longer be transacted as desired.

To Top